EXPO DATE, ADDRESS & EXHIBIT HALL HOURS
TUESDAY MARCH 24, 2020
9:00AM – 4:00PM
PASADENA CONVENTION CENTER HALL A & B
300 E. GREEN ST. PASADENA, CA 91101
PARKING [DAY OF EXPO]
The convention center’s subterranean parking structure is shared with the Sheraton Pasadena. There are two entrances for parking on the day of the Expo, (a) on Marengo Avenue, and (b) Euclid Avenue, both between Green Street and Cordova Street. If you are using a Mobile GPS, enter this address for the most direct route: 175 South Euclid Avenue, Pasadena, CA 91101
COST: $15 a day for up to 16 hours; $21 a day for in-and-out privileges (subject to change).
PLAN AHEAD
We encourage Exhibitors to make proper carpooling arrangements to avoid unnecessary parking expenses. View a map of the parking lots/structures surrounding the Pasadena Convention Center [CLICK HERE]
LOADING DOCK ACCESS & PARKING [MOVE-IN / OUT]
The Pasadena Convention Center is easily accessible for move in and move out. Featuring an underground loading bay with 8 docks and 5 freight elevators, the loading dock is accessible from the west side of the convention center, via Marengo Avenue.
Dock coordinators will be positioned at the top and bottom of the loading dock ramp to control ingress/egress and enforce the following policies:
- Exhibitors are given 30 minutes to unload.
- Once unloaded, your vehicle must be removed from the loading dock.
- Personal vehicles have the option of parking in the Pasadena Convention Center Parking Garage at prevailing rates.
- Freight elevators are operated by Pasadena Convention Center personnel only.
Cart Services: Flatbed carts will be available for check out during setup and tear down. A driver’s license will be required when checking out a cart.
EXHIBITOR CHECK-IN HOURS [***PLEASE NOTE THE HOURS HAVE CHANGED***]
MONDAY MARCH 23, 2020 | 1:30PM – 7:30PM
ALL exhibitors are required to check-in with Expo Management prior to entering the Exhibit Hall (B) for booth set-up Monday March 23, 2019 between 1:30pm – 7:30pm.
During check-in you will receive your official Exhibitor Badge and will be directed to your booth location on the Expo Floor. [CLICK HERE TO ORDER EXHIBITOR BADGES]
TUESDAY MARCH 24, 2020 | 7:00AM – 8:40AM
Staff not involved with Booth Set-Up will be admitted to the show one hour thirty minutes prior to the daily show opening. All exhibits must be in place and decorated thirty (30) minutes prior to the show opening.
Exhibitors are required to have their booths occupied twenty (20) minutes prior to show opening and throughout show hours.
DISPLAY SET UP
MONDAY MARCH 23, 2020 | 1:30PM – 7:30PM
Standard booths will include:
Qty. 1 – 8′ high back wall drape
Qty. 2 – 3′ high side rail drape
Qty. 1 – 6′ skirted table
Qty. 2 – Folding chairs
Qty. 1 – 11″ x 17″ ID sign with booth #
Order additional tables, chairs, etc [CLICK HERE]
Booth size may vary but will include at least three foot high side curtain dividers and an eight foot high curtain backdrop. Exhibit space rental does not include carpeting, exhibit furnishings or additional curtains which may be obtained from the official decorating and/or electrical company.
DECOR ORDERS & FREIGHT
Additional tables, chairs, carpet and other decor services are available. Need shipping/drayage services? Let us help you! For complete rates, information about how to order, or to contact Show Ready. [CLICK HERE]
DISPLAY REGULATIONS
Display material of any nature may be placed at a height not exceeding eight (8′) feet from the facility floor across the back of the booth. The display may have sides extending four (4′) feet from the back wall to eight (8′) feet in height. The balance of the side space can be no more than three (3′) feet high. Any consideration for the waiver of said regulation must be submitted in writing to the show management with a complete explanation. No banners, decorations, advertising materials, signs or special exhibits will be permitted outside the assigned booth area. No adhesive backed (stick on) decals or similar items may be used or distributed in anywhere in or around the facility.
No flammable or hazardous materials of any type, including decorative materials, or any material which is prohibited by national, state or local fire regulations or other regulations may be used in any area.
AUDIO – VISUAL DEMONSTRATIONS
Audio-visual demonstrations and lectures will be permitted only in Exhibitors explicit location and with sound intensity such that it does not interfere with the activities of other exhibitors. Show management shall have full discretion to restrict the operation of any Exhibitor insofar as that operation is objectionable to other exhibitors, the public or as a result of excessive noise or other offensive or objectionable activities.
WiFi SERVICE
High Speed WiFi is available for purchase through PSAV Services at the Pasadena Convention Center on show day. The flat rate for WiFi is $25 per device.
ELECTRICAL SERVICE
Electrical Services are available for order prior to the day of the Expo. Electrical Rates are payable to Edlen Electrical Exhibition Services. Pre-order rates start at $99; day of Expo orders start at $148 (rates subject to change).
For complete rates, information about how to order, or to contact Edlen Electrical Exhibition Services [CLICK HERE]
LIABILITY FOR EXHIBITOR PROPERTY
Each Exhibitor shall make provision for securing its booth until the booth is removed by Exhibitor. Security personnel will be employed for each show, however, show management is not responsible for the safety of the exhibits against fire, accidents, theft or loss or injury whatsoever.
DISPLAY BREAK DOWN HOURS
TUESDAY MARCH 24, 2020 | 4:00PM – 8:00PM
The Exhibit Hall (B) will close at 4:00pm, at which time Exhibitors will be instructed to begin dismantling Expo Displays.
Due to Fire Code restrictions, move-in or move-out activities are not permitted during show hours or while attendees are on the show floor. A minimum $200 fee will be assessed and charged for the removal or dismantling of any portion of the display prior to the close of the show.
FORMAT
The Expo has organized two (2) break out areas surrounding the Exhibit Floor in Hall A & B. Each area will host Workshops & Seminars throughout the day themed to specific topics with few exceptions to account for time and to avoid any topic conflict.
SCHEDULING
Sessions have been scheduled between twenty (20) and fifty (50) minutes in length. If you are not aware of your Workshop or Seminar length, contact RSVP@IPMExpo.com.
A complete Workshop & Seminar Schedule will be published within sixty (60) days of the Expo. The schedule will be posted online and made available to attendees and exhibitors via social media, e-mail and direct mail marketing mediums. *PRESENTERS & HOSTS: PLEASE ARRIVE AT YOUR ASSIGNED WORKSHOP OR SEMINAR AREA FIFTEEN (15) MINUTES PRIOR TO YOUR SESSION START TIME.*
AUDIO – VISUAL SUPPORT
Each session area will have access to full Audio – Visual set up and an onsite AV Technician should you need any assistance. If you are planning to incorporate a Power Point presentation, please bring your presentation pre-loaded onto a flash / jump drive to your assigned area fifteen (15) minutes prior to your session start time. As a back up, we are requesting that all presentations also be e-mailed to RSVP@IPMExpo.com no later than March 20, 2020 5pm PST.